Automating and Improving Data and Process Quality Control with GIS and EnerGov 9

One of the many ways a government agency can increase efficiencies in their permitting, licensing and asset management process is to leverage their geographic information system (GIS).  The EnerGov 9 Enterprise Server  platform was specifically built to be seamlessly integrated with GIS,  allowing government agencies to accurately manage and analyze data from a spatial standpoint— enabling well-informed decisions about land use or assets.

One simple but effective feature in EnerGov 9 that allows the leveraging of geographical data is the ability to initiate events, such as a case, permit or license application process, directly from GIS.  Code enforcement officials can accurately locate an address, parcel or even a vacant lot and initiate an inspection case or permitting process right from the map, allowing for case histories to be queried spatially in the future.   Parcel attribute information, such as the size of the parcel, can be automated and streamlined within the regulatory process.  Furthermore, EnerGov’s  “Georules Engine” can be configured a variety of ways in order to automate notification processes related to any conditions or alerts related to the property.

GIS polygon toolIn addition to addresses and parcels, GIS tools allow any type of irregular area to be tracked and managed.  With refined editing capabilities, points, lines and polygon features can be drawn and tracked for a parade route permit or an irregular-shaped area of an engineering encroachment permit.  Agencies can also improve managing their public assets by tracking any object with spatial relevance, such as hydrants, water drains, or trees.

EnerGov’s integration of a government agency’s GIS allows for powerful automation of business functions, ensures the uniformity and verification of the case location, improves accessibility of information between different departments and helps to visualize and analyze regulatory cases and records. As GIS continues to rapidly advance with other technologies including 3D and building information modeling, it will become an indispensable and foundational technology utilized within the regulatory and asset management processes.

Leveraging GIS to Improve an Agency’s Infrastructure Asset Management Process

GIS Asset MgtWithout a good management or budgeting process, a healthy infrastructure will often be left to the wayside to deteoriorate more rapidly according to Alex Marshall in Governing. The number of public assets a government agency manages is enormous. Bridges, sidewalks, sewers, fire hydrants and traffic lights all have to be monitored and maintained for wear and tear and repair. Even the paint on every stop sign needs to be accounted for should it become too dull for visibility. By keeping an accurate inventory of assets and up-to-date information on their conditions, government agencies can better evaluate, plan and budget for operating and maintenance costs.

GIS helps improve asset management by providing spatial information related to each asset. Within the infrastructure asset management world, managing this geographic data is important in order to efficiently schedule and dispatch work for routine maintenance work, repairs, collect information or do a major overhaul of upgrading assets as Philadelphia did when the city replaced 87,000 incandescent traffic lights with LED bulbs, with projected savings of $1 million per year.

GIS also helps to centralize, analyze and visualize geographic data to use resources more efficiently and understand the impact assets may have on each other. For instance, geospatial awareness can help an agency’s project when growing trees obscure traffic signs or power lines, and potential flooding zones can be calculated if a particular pipe was to burst. With an enterprise GIS, different departments can also access the same geographical data and strategically coordinate together or ensure that differing projects do not interfere with each other.

Even with dwindling resources and budget cuts, government agencies cannot afford to mismanage their public assets and infrastucture which will be more costly in the long run. An enterprise system tightly integrated with GIS can prove to be a cost-effective solution that helps government agencies to efficiently and effectively manage their assets.

To learn more about EnerGov’s Asset Management suite, click here: http://www.energov.com/asset-management.html